Privacy Policy for the StressMap website.

Introduction

Welcome to the privacy notice for the StressMap (https://www.stressmap.co.uk/) (‘Site’), managed by StressMap at The Open University.

The Open University respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit the StressMap website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

This website is not intended for children and we do not knowingly collect data relating to children.

It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data.

This privacy notice is provided in a layered format so you can click through to the specific areas set out below.

1. Who we are

The Open University is the data controller in relation to the processing activities described below. This means that The Open University decides why and how to process your personal information. Where this policy refers to “we”, “our” or “us” below, unless it mentions otherwise, it is referring to The Open University. We have appointed a Data Protection Officer who is responsible for overseeing questions in relation to this privacy notice. Please direct any queries about this policy or about the way we process your personal information using the contact details below.

  • Email: [email protected]
  • Telephone: +44 (0)1908 653994
  • By post: The Data Protection Officer, PO Box 497, The Open University, Walton Hall, Milton Keynes MK7 6AT.

2. What information do we collect about you, and how do we collect it?

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

Information that you give to us

We collect the personal data you upload to the site via any of the contact forms on this Site. You can request the deletion your personal information by contacting us at any time.

Information that we collect automatically

We use our own user analytics on the Site, so as part of our user activity logging, we will store your IP address.

We use Google Analytics on the Site, which captures information about its usage, to help us monitor and improve it. None of the information captured by Google Analytics is personally-identifiable information – i.e., nothing that can identify you as an individual is stored.

Information that we receive from third parties

The Site does not collect personal information from third parties.

3. How do we use and share your personal information?

By default, all of the personal information you upload to the Site through the contact forms is available to selected StressMap employees, except your IP address. We store your email address so that we can contact you when we need to, but we will never pass it on to anyone for marketing purposes.

We store your IP address as part of our user analytics, but we will not share your IP address with anyone outside of the team operating the Site, unless required to by law.
The team will use the user analytics data to help monitor and improve the Site and for research purposes.

We will not make your email address available to anyone outside the team, unless required to by law.
This Site has been created by WordPress Expert and is managed by StressMap at The Open University.
We may use of the information available on the Site for analysis and research purposes, but any resultant research publications will always use anonymized data.

4. Do we transfer information outside the EEA?

Generally, information you provide to us is stored on secure servers (FastComet or The Open University), or on The Open University cloud based systems which are located within the EEA.

However, there are times when we do need to store information outside the EEA. If we transfer your information outside of the EEA, then we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this policy. This would either be imposing contractual obligations on the recipient of your personal information, or ensuring that the recipients are subscribed to ‘international frameworks’ that aim to ensure adequate protection.

5. How long do we keep your personal information for?

We will keep your personal information for as long as is necessary for us to fulfil the purposes that we describe in this policy. Generally, however, we will keep:

  • the personal information you provide when you contact us using the Site until you request its deletion or we deem that it is no longer necessary;
  • the personal information that we collect about you and your use of the Site until you request its deletion or we deem that it is no longer necessary;

6. How we look after your personal information

We are committed to ensuring that your personal information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect on-line.

7. Cookies

A cookie is a small amount of data, which often includes a unique identifier that your computer or mobile phone browser receives from a website and then stores it. Each website can send its own cookie to your browser if your browser’s preferences allow it, which the site can then access when you visit it again to, for example, track online traffic flows. A website cannot access cookies sent by other websites.

We use cookies in relation to certain areas of the Site. If you prefer not to receive cookies while browsing our website, you can set your computer or mobile device to refuse them, but this may impair your experience of the Site. You may find more information on cookies by clicking on the following link http://www.allaboutcookies.org.

8. Your rights

You have a number of rights in relation to your personal information, which apply in certain circumstances.

You have the right to

  • access your personal information that we process
  • rectify inaccuracies in the personal information that we hold about you

In some circumstances, you also have the right to:

  • have your details removed from systems that we use to process your personal data
  • restrict the processing of your personal data in certain ways
  • obtain a copy of your personal data in a structured electronic data file
  • object to certain processing of your personal data by us
  • request that we stop sending you newsletter or email digest communications.

If you are concerned about the way we have processed your personal information, you can complain to the Information Commissioner’s Office (ICO).
Please visit the ICO’s website ico.org.uk for further details.

9. Contact Us

We have appointed a Data Protection Officer who is responsible for overseeing questions in relation to this privacy notice.
Please direct any queries about this policy or about the way we process your personal information using the contact details below.

  • Email: [email protected]
  • Telephone: +44 (0)1908 653994
  • By post: The Data Protection Officer, PO Box 497, The Open University, Walton Hall, Milton Keynes MK7 6AT.